Case study · Knowledge system

Case study · Knowledge system

Across Careers, LLC

Across Careers, LLC

One brain for a whole coaching practice. It files and backlinks itself every night — so the answer is one question away.

One brain for a whole coaching practice. It files and backlinks itself every night — so the answer is one question away.

02

LIVE

INPUT / 01

6 SOURCES

6 SOURCES

Drive / Notes / Gmail / Dropbox

PROCESS / 02

INDEX / DEDUPE

INDEX / DEDUPE

Backlinks + concept notes, every night

OUTPUT / 03

CITED ANSWER

CITED ANSWER

One prompt, owned in plain text

The Problem

The Problem

A coaching practice runs on scattered knowledge. Client notes live in one app, resources in another, session history and templates spread across Drive, Notes, Gmail, and Dropbox. The context that makes her valuable is real — but it is never in one place, and none of it answers a question on its own.

A coaching practice runs on scattered knowledge. Client notes live in one app, resources in another, session history and templates spread across Drive, Notes, Gmail, and Dropbox. The context that makes her valuable is real — but it is never in one place, and none of it answers a question on its own.

The System

The System

Across Careers turns the whole practice into one brain. Every night it pulls new material from each connected tool, files it into concept notes by theme, dedupes the copies, and writes the backlinks — so the vault organizes itself while she sleeps. The surface is just chat: she asks in plain language and gets an answer drawn from across everything, with its sources shown.

Across Careers turns the whole practice into one brain. Every night it pulls new material from each connected tool, files it into concept notes by theme, dedupes the copies, and writes the backlinks — so the vault organizes itself while she sleeps. The surface is just chat: she asks in plain language and gets an answer drawn from across everything, with its sources shown.

Why it matters

Why it matters

It is the difference between hunting through five apps and asking one question. The knowledge compounds instead of scattering, the answer is always one prompt away, and everything stays in plain text and git — owned outright, never locked inside someone else's tool. Built and shipped for a working coaching practice.

It is the difference between hunting through five apps and asking one question. The knowledge compounds instead of scattering, the answer is always one prompt away, and everything stays in plain text and git — owned outright, never locked inside someone else’s tool. Built and shipped for a working coaching practice.

Role

Design + build

Type

AI integration

Setup

No-code · 30 min

Ingest

Nightly · 6 PM

Status

Live

For

1 coaching practice

Went live with

18 files organized

Deduped

20+ archived

Memory

backlinked graph

Concept notes

auto-built

Ownership

plain text · git

Surface

chat + Obsidian

Ask anything

One question pulls the answer from across the whole vault — not a single document.

Files itself

Every night it sorts new material, writes the backlinks, and builds a Concept note per theme.

Yours forever

Plain text, git-backed, undo anything. Nothing locked inside someone else's app.

Demo · The nightly sync

Demo · The nightly sync

It files itself overnight

It files itself overnight

At 6 PM each night it pulls whatever's new from Drive, Notes, Gmail, and Dropbox, files each note under the right concept, archives the duplicates, and draws the backlinks — so a scattered week becomes one organized vault by morning.

At 6 PM each night it pulls whatever’s new from Drive, Notes, Gmail, and Dropbox, files each note under the right concept, archives the duplicates, and draws the backlinks — so a scattered week becomes one organized vault by morning.

across-careers — vault4 sources
Google Drive
Apple Notes
Gmail
Dropbox
Salary negotiation
Resume & LinkedIn
Client: Northside
Archive
pricing-call.md
Three tiers, annual-first.
offer-script.md
Counter at top of band.
counteroffer.md
Ask for a written timeline.
resume-v3.md
Reordered around impact.
linkedin-hooks.md
12 headline variants.
bullet-bank.md
STAR-format wins.
northside-intake.md
Promotion by Q3 goal.
northside-notes.md
Nervous re: comp talk.
northside-plan.md
Role-play next session.
resume-v3 (copy).md
duplicate
pricing (1).md
duplicate
Eleven files scattered across four apps — Drive, Notes, Gmail, Dropbox.

Run the nightly sync to watch eleven scattered files sort, dedupe, and backlink themselves.

Run the nightly sync to watch eleven scattered files sort, dedupe, and backlink themselves.

Demo · One brain, every tool

Demo · One brain, every tool

One brain across her whole stack

One brain across her whole stack

Her tools aren't replaced, they're connected. Each app feeds the same brain, so a single question can draw on Gmail, Drive, Notes, Dropbox, Obsidian, and Calendar at once — and the answer shows exactly which ones it used.

Her tools aren’t replaced, they’re connected. Each app feeds the same brain, so a single question can draw on Gmail, Drive, Notes, Dropbox, Obsidian, and Calendar at once — and the answer shows exactly which ones it used.

coaching practice · connected● live
Abrain
GmailThreads
DriveDocs
Apple NotesSessions
DropboxFiles
ObsidianVault
CalendarSessions
↓ ingested & backlinked nightly
AAcross Careers · coaching practiceConnected
Prep me for my 2 PM with Northside.
A
Last session you set the Q3 promotion goal and assigned the salary worksheet. She's nervous about the comp talk — you planned to role-play it today.
SourcesApple NotesGmail
⌗ From her wiki
↗Northside — intake
promotion by Q3 · salary worksheet
Apple Notes
↗Apr 2 — session
role-play the comp talk
Drive
Suggested
Ask her knowledge system…

Pick a question and watch the cited tools light up and flow into the hub.

Pick a question and watch the cited tools light up and flow into the hub.

Demo · Ask the vault

Demo · Ask the vault

The whole surface is a chat

The whole surface is a chat

There's no dashboard to learn. She asks the way she'd ask an assistant — “prep me for my 2 PM” — and gets a direct answer pulled from her own notes, every claim traced back to the source file.

There’s no dashboard to learn. She asks the way she’d ask an assistant — “prep me for my 2 PM” — and gets a direct answer pulled from her own notes, every claim traced back to the source file.

9:41
A
Across Careers
agent · online

Morning, Ash. Ask me anything across your vault — prep, follow-ups, who's working on what.

Tap a prompt to ask in plain language; every answer cites its sources.

Tap a prompt to ask in plain language; every answer cites its sources.

Demo · Trace the links

Demo · Trace the links

Everything is connected

Everything is connected

Because the nightly sync backlinks every note, the vault turns into a map of the practice. Tap any client, project, or resource and everything it touches lights up — the relationships surface on their own.

Because the nightly sync backlinks every note, the vault turns into a map of the practice. Tap any client, project, or resource and everything it touches lights up — the relationships surface on their own.

9:41
A
Across Careers
knowledge graph
PricingStandupStrategyQ3 launchBrand kitMaple StNorthside
Backlinked overnight. Tap a node to trace its links.

Tap any node to trace what it links to.

Tap any node to trace what it links to.

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